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Tender Notice for publication on the Internet

Tender Details

Tender Reference Contract No. 05/HY/2018
Procuring Department Highways Department
Subject Highways Department Term Contract (Management and Maintenance of Expressways and High Speed Roads in New Territories East, Kowloon East and Hong Kong Island 2019-2025)
Description This is a 6-year maintenance term contract from 1 April 2019 to 31 March 2025. The works mainly comprise the management and maintenance of expressways and high speed roads, including associated slopes, highway structures, tunnels, landscaping and minor improvement works in New Territories East, Kowloon East and Hong Kong Island.
Estimated quantity Not applicable
Contact Tender documents in paper and in the form of CD-ROM are obtainable from:

Mr. T. K. LOK
New Territories Region
Highways Department
2nd Floor, Ho Man Tin Government Offices
88 Chung Hau Street
Homantin
Kowloon

Telephone No.            :       (852) 2762 3955
Fax No.                       :       (852) 3586 2142
Email Address            :       setct.nt@hyd.gov.hk

Tenderers who have become Registered Suppliers for works procurement under the e-Procurement System may also log in to the system to download the tender documents.
Closing Time / Date 12:00 noon on Friday, 21 December 2018

Submission of Tenders

Paper-based Tender Submission or Tender Submission in the form of CD-ROM or DVD+/-R
Sealed tenders, in duplicate, must be clearly marked with the tender reference and the subject of the tender on the outside of the envelope (but should not bear any indication which may relate the tender to the tenderer) addressed to the Chairman, Central Tender Board, and placed in the Government Secretariat Tender Box at the Lobby of the Public Entrance on the Ground Floor, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong.  Tenders must be deposited in the tender box as specified in this tender notice (“Specified Tender Box”) before the tender closing time. Late tenders and tenders not deposited in the Specified Tender Box will not be accepted.

Tender Submission via the e-Procurement System
Only tenderers who have become “Registered Suppliers” for works procurement under the e-Procurement System on or before the date of tender invitation are eligible to use the e-Procurement System in relation to this tender submission.

Tenderers are required to use the organisational digital certificates to sign the tender before submission via the e-Procurement System.  Attention should be drawn that time is required for the certification authority to issue the organisational digital certificates.  Tenderers are advised to apply for such digital certificate well in advance of the tender closing date.  If it appears that a digital certificate will not be obtained in time before the tender closing date, tenderers are advised to plan ahead of the tender closing date and submit the tenders by paper-based method in accordance with the tender documents.

The total file size of all documents attached to the tender submission is limited to 300 MB and each file size is limited to 50MB.

Tenderers without appropriate organisational digital certificates or the file size of the tender submissions exceeding the specified limits should submit the tenders in paper-based or in the form of CD-ROM or DVD+/-R.  Tenderers may refer to the Frequently Asked Questions of the e-Procurement System for more details.

Tenderers should ensure that the master accounts or sub-accounts of the e-Procurement System are valid well in advance of the tender closing date.  Invalid accounts or accounts without valid passwords will not be able to access the e-Procurement System to download the tender documents, submit tender queries and tenders.  Password of sub-accounts can be reset by master account of the Registered Supplier in the e-Procurement System.  Password of master account can only be reset by e-Procurement Programme Office by submitting an “Application form for reissuing Master Account User ID and password”.  Tenderers may refer to the Frequently Asked Questions of the e-Procurement System for more details.

Tenderers should allow sufficient time to complete data transmission before the tender closing date and time when submitting the tenders.  Late tenders will not be accepted.
Remarks

The tender to be invited is covered by the Agreement on Government Procurement of the World Trade Organization and will not involve electronic auction.

Selective tendering is adopted.  Contractors on the List of Approved Contractors for Public Works in Group C (confirmed) for Roads and Drainage Category or joint ventures with participation of local and/or overseas contractors with the lead participant or the major shareholder being on the List of Approved Contractors for Public Works in Group C (confirmed) for Roads and Drainage Category who also meet the qualifications and conditions for participation stipulated in the tender documents are invited to tender.

Contractors not yet on the List of Approved Contractors for Public Works in Group C (confirmed) for Roads and Drainage Category may also submit a tender if they submit a request for participation together with a duly completed application for inclusion in the above-mentioned approved list/category on or before 5 December 2018 to Chief Highway Engineer/New Territories East, New Territories Region, Highways Department on the 2nd Floor, Ho Man Tin Government Offices, 88 Chung Hau Street, Homantin, Kowloon, meet the qualifications and conditions for participation, and the application for inclusion is duly approved on or before the tender closing date. Details for making the application are available at:
http://www.devb.gov.hk/en/construction_sector_matters/contractors/index.html

Contractors will be liable to have their names removed from the approved list(s) if they fail or refuse to implement an accepted tender.

A charge will be levied for delivery of tender documents where the delivery of tender documents is requested by a tenderer.  A written request must be made.

The Government of the Hong Kong Special Administrative Region does not bind itself to accept any tender irrespective of whether the tender is the lowest bid or, where the assessment of the tenders is based on a marking scheme or formula approach, the tender has the highest overall score.

The Government of the Hong Kong Special Administrative Region reserves the right to negotiate with any tenderer about the terms of the offer.

Details of the award of this contract will be published in the Government of the Hong Kong Special Administrative Region Gazette and made available on the Internet at http://www.gldetb.gov.hk.

If a black rainstorm warning signal or tropical cyclone warning signal No. 8 or above is in effect at any time between 9:00 a.m. and 12:00 noon on the tender closing date, the tender closing time will be postponed to 12:00 noon on the first working day after the black rainstorm warning signal has ceased to be in effect or the tropical cyclone warning signal No. 8 is lowered.  In case of blockage of the public access to the location of the Specified Tender Box at any time between 9:00 a.m. and 12:00 noon on 21 December 2018, the Government will announce extension of the tender closing time until further notice. Following removal of the blockage, the Government will announce the extended tender closing time as soon as practicable. The above announcements will be made via press releases on the website of Information Services Department (http://www.info.gov.hk/gia/general/today.htm).

All time references are Hong Kong Time.